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Service · Business systems

Business systems and ERP, sized for your business

Many small and mid-size businesses run on Tally, a few Excel sheets and several WhatsApp groups, with the owner holding it together. A business system puts orders, stock, dispatch and invoicing in one place, so everyone works from the same numbers. Some call it an ERP. We build it around how your business already works, with only the parts you need.

Talk about a system on WhatsApp (opens in a new tab) How we work

What you get

Orders to invoice, in one place.

The parts below are the usual ones. The proposal lists exactly which your build has, and what it must never change about how you work.

What goes in

  • Orders from every channel, checked against stock and the customer's credit before they are confirmed.
  • Stock by item and location, moving as goods come in and go out.
  • Dispatch: what to pack, what has gone, part dispatches, and the vehicle and transporter details.
  • GST invoicing raised from the order, with your tax details applied.
  • An owner's dashboard that answers the questions you ask every morning.
  • Leads and quotations at the front, where sales needs them: custom CRMs.
  • A portal for dealers or customers where they order again and again: portals.

Tally

Your accountant keeps Tally.

The books stay where your accountant works. The system links to Tally where they need it, and what flows each way is agreed with them and written into the proposal.

Usually agreed

  • Item, customer and ledger names that match in both places, settled before anything is linked.
  • Sales and invoices going into Tally the way your accountant wants them.
  • Outstanding balances read back, so the system shows the same figure as the books.
  • Our article on what "linked to Tally" really means covers the methods and the questions to ask.

Systems already running

Workshop software and event systems.

Two systems on the work page are in use today. Different trades, the same method: the system follows how the business already works.

Workshop software · Upshift AutosThe system a workshop runs onBookings, job cards, estimates sent on WhatsApp for approval and a live tracking link per job. Studio now builds it for other workshops, each on its own copy. Event system · Launch Control IndiaEntries, timing and official resultsApplications, entrants, check-in, timing imports and results for a supercar series, in one admin app. For car businessesWorkshops, film brands and motorsport eventsWhat Studio builds for the automotive trade, where three of its four builds sit.

How the build goes

Four steps, all in writing.

The same four steps as every Studio build. How we work has the detail.

  1. A conversation

    One order walked through from enquiry to payment: which sheets, which groups, what the accountant needs.

  2. A written proposal

    The parts, the Tally link, a delivery date, and one price, never per user.

    Within 3 working days

  3. Built, moved in, trained

    Item lists, customer lists, price lists and opening stock brought across. Your people shown how on real orders.

  4. Hosted and looked after

    Hosting, backups, updates, fixes and monthly changes, renewed yearly.

What stays yours

Your records, your books, your system.

You can export everything in the system any time.

  • Your data.Orders, stock, customers and dispatch records, exportable any time.
  • Your books.They stay in Tally, with your accountant.
  • Your domain.It belongs to you.
  • Anything built only for you.The screens, rules and reports made for your business.

Questions

Asked about business systems.

Is this an ERP?

If ERP means one system for orders, stock, dispatch and invoicing, yes. We build only the parts your business uses, so there are no modules nobody opens.

Do we have to stop using Tally?

No. The system links to Tally where your accountant needs it, and the books stay there. What flows in each direction is agreed with your accountant and written into the proposal.

Can we start with one part?

Yes. A build can start small, such as orders and dispatch, and a later project can add the next part. Each project has its own written proposal and fixed price.

What happens to our Excel sheets and old software?

Moving your records in is part of the build: item lists, customer lists, price lists and opening stock. Your people are shown how to use the system on real work.

Is it priced per user?

No. One price per project, never per user, so adding staff never changes the bill.

Read next

Related reading.

Article“Linked to Tally”: what it really means.What flows between your system and TallyPrime in each direction, and what your accountant needs. ArticleA CRM for distributors.Dealers as accounts, price lists and schemes, credit and dispatch. For distributorsOrders, credit and dispatch in one place.What a business system looks like for a distributor or wholesaler. For manufacturersFrom enquiry to dispatch.Quotations, the order book, production status and dispatch.

Your system

Walk us through one order.

A written proposal with a fixed scope, a fixed price and a delivery date, within three working days of the first conversation.

WhatsApp +91 83000 70000 hello@usekaryo.com