School management software
School management software that collects the fees, reaches every parent and keeps the office out of registers.
Karyo builds what a school or coaching institute runs on: admission enquiries followed up, fees collected online with receipts and reminders, attendance, notices to parents by WhatsApp and email, and a parent and student portal for fees, notices and results. Then we host and maintain it through every admission season.
- Written proposal and fixed quote within 3 working days
- Online fee payment through a payment gateway
- Never priced per student or per user
| Student | Class | Due | Reminder | Status |
|---|---|---|---|---|
| Student 1042 | Class 6-B | 18,500 | Sent | Paid online |
| Student 0987 | Class 9-A | 22,000 | Sent twice | Overdue |
| Student 1110 | Class 3-C | 14,200 | Sent | Paid at office |
| Student 0761 | Batch JEE-2 | 35,000 | Due Friday | Instalment 2 |
The problem
The office spends the term chasing fees and forwarding notices.
A school runs on trust with parents, and most of it is built or lost in the office: an enquiry answered on time, a correct receipt, a notice that actually reached home. When records live in registers, Excel and class WhatsApp groups, the same problems return every term.
- Admission enquiries that go cold
- Numbers are written on a pad in admission season, and nobody calls back in time.
- Fee registers and cash queues
- Reconciling who has paid, and who has paid part, takes days.
- Reminders that depend on teachers
- Reminders go home in the diary, and some parents never see them.
- Notices lost in WhatsApp groups
- Circulars and exam dates are buried under a hundred replies.
- Results on paper only
- Report cards go home once, and copies are requested again and again.
- Branches that report by phone
- Each branch keeps its own sheets, and the owner hears the numbers at month end.
What we build
A school website, a parent portal and the system behind both.
One set of records, so the office, teachers and parents see the same thing. See how we build parent and student portals and management systems.
School website and admissions
Classes or courses, faculty and an enquiry form. Every enquiry is logged and followed up on a date.
Fee collection and receipts
Fee structures, instalments and concessions, with a correct receipt for every payment.
Online payments
Parents pay through a payment gateway, recorded against the right student and instalment.
Fee reminders
Upcoming and overdue fee reminders by WhatsApp Business or email, on a schedule you set.
Attendance and timetable
Attendance marked on a phone or tablet; timetables by class, batch and teacher.
Notices to parents
Circulars and exam dates sent to the right classes by WhatsApp Business and email.
Parent and student portal
Fees paid and due, notices, attendance and results, with receipts and report cards to download.
Staff records
Staff details and documents in one place, with access set by role.
Branches and owner's view
Every branch of a coaching chain or school group in one system, on the owner's phone.
At your pace
Three levels of digital for a school or institute. Move at the pace of the academic year.
Changing how a school runs mid-term is hard on everyone, so each step is planned around your calendar. Read more about going digital at your own pace.
Fill the admission season
A school or institute website, a Google Business listing, and admission enquiries sent straight to the office phone. Everything else in the school stays as it is.
Fix fees first
Move the part that hurts most, usually fees with online payment, receipts and reminders. Attendance and notices stay as they are for now.
The whole institution on one system
Admissions, fees, attendance, timetables, notices, results and staff in one system, with fee collections posted to Tally and the owner's view on a phone. When the next generation takes over the trust or the chain, the institution's records are in the system, not in one person's memory.
How it’s delivered
Planned around your academic calendar, built in the open, kept running.
| Stage | What happens | What you receive |
|---|---|---|
| 01 · Discover | We spend time with the office, the fee counter and a few teachers, and map how admissions, fees and notices work across the year. | A written proposal and fixed quote within 3 working days. |
| 02 · Design | Screens designed with the people who will use them. | A clickable prototype to try before the build. |
| 03 · Build | Built module by module on a private staging link. | A working demo every two weeks. |
| 04 · Launch | Data migrated from Excel and registers; staff trained on the job in English and Hindi. | A live system and trained staff. |
| 05 · Manage | Hosting, daily backups, security updates, uptime monitoring and bug fixes under an annual maintenance contract. | A monthly change allowance. |
As a guide, a school website takes 3 to 5 weeks, a parent portal 6 to 10 weeks and a full school system 2 to 4 months. We time go-live around the start of a term where we can. The build fee is paid in stages.
Related services
Where to read more.
Karyo is built by TUD Innovations, the company behind Kenro, automotive software proven on a working workshop floor and running in production at a Delhi pre-owned showroom. See every trade we build for on the industries page.
- Websites
- How we build a school or institute website that brings in admission enquiries.
- Local SEO
- Being found by parents searching in your area, with local SEO and a Google Business listing.
- Parent and student portals
- How the portal handles logins, fees, notices and results.
- CRM and ERP systems
- The admissions, fees and branch modules behind the portal.
- Care and maintenance
- What the annual maintenance contract covers after launch.
School management software: common questions
Can parents pay fees online?
Yes. Parents pay through a payment gateway from the parent portal or a payment link, and each payment is recorded against the right student and instalment, with a receipt sent by email.
Can it send fee reminders automatically?
Yes. Reminders for upcoming and overdue fees go to parents by WhatsApp Business or email on a schedule you set, and stop once the fee is paid.
What can parents see in the portal?
Fees paid and due, receipts, notices, attendance and results for their own child only. Students can have their own login too.
Does it work for coaching institutes with several branches?
Yes. Batches, courses, fee plans and instalments are set per branch, and the owner sees admissions, collections and attendance for every branch together or one at a time.
Can we start with just the website and fees?
Yes. Many schools start with a website and admission enquiries, or with fee collection alone, and add attendance, notices and results later without rebuilding what is already in use.
How is it priced?
You receive a written proposal with a fixed quote within 3 working days of a first conversation. The build fee is paid in stages, and hosting, backups and support are covered by an annual maintenance contract. Never per-user pricing, so adding staff never adds cost.
Where is student data kept?
By default on Supabase in AWS Mumbai, so the data stays in India, with daily backups, SSL and role-based access. Your data is exportable at any time and stays yours if you leave.
Contact
Tell us about your school or institute.
How many students and branches you have, how fees are collected today and how notices reach parents. We will suggest where to start and send a written proposal with a fixed quote within 3 working days.